1. A Confidentiality Policy and a process for dealing with breaches of such
Confidentiality Policy should be adopted as part of the Non-Partisan Resolution,
originally adopted December 11, 1930 and amended from time to time (the "Non-
Partisan Resolution"). The main elements of such process for dealing with
breaches should be that any member of the Citizens Nominating Committee
("CNC"), voting or non-voting, can report a breach of the CNC Confidentiality
Policy to The Procedure Committee for review and possible sanctions. Such
sanctions could include public censure, removal from the CNC and/or making
such person ineligible to serve on the CNC and/or The Procedure Committee for
not less than three (3) years from the expiration of such person's term. The Non-
Partisan Resolution should be amended accordingly and, in addition, to require
each CNC member to agree in writing to the Confidentiality Policy as a condition
to being seated, all as set forth in Appendix A.
2. Guidelines for conducting due diligence by CNC members of each person who
submitted a completed Information Form to the CNC (a "Potential Nominee") for
Village Trustee or Mayor should be adopted as part of the CNC Rules of
Procedure, in the form attached as Appendix B. Such guidelines, as more
particularly outlined below, should provide that no CNC member should be able
to contact a Potential Nominee except for casual conversation between
friends/acquaintances; the only other permitted communications between CNC
535854.7 2
members and Potential Nominees should be (i) in a case of information or an
allegation related to a potential nominee's character, professional qualifications,
service and other biographical information, communication could be made in
order to determine the veracity of, and to enable the Potential Nominee to refute,
the information or allegation, and (ii) communication could be made in
accordance with Guidelines for Communication between CNC members and
Potential Nominees and Guidelines for the Nominator of a Potential Nominee
each adopted from time to time by the CNC, copies of which are attached as
Appendices C and D, respectively.
3. The role of, and guidelines for, the Nominator of Potential Nominees in the CNC
process should be clarified, in accordance with the Guidelines for Nominators
attached as Appendix D. Specifically, the Nominator does not have to be an
advocate or "campaign manager" for the Potential Nominee nominated by such
person.
4. Voting Procedures should be adopted as part of the CNC Rules of Procedure, in
the form attached as Appendix E.
5. Guidelines for Potential Nominees should be adopted as part of the CNC Rules
of Procedures, in the form attached as Appendix F.
6. The role of the Town and Village Civic Club ("TVCC") is limited to
supplying by designation or appointment some of the personnel who, on an
impartial, non-voting and substantively non-participatory basis, assist with
the mechanics of CNC administration. This arrangement should be
continued.
7. Strategies to better educate the community about the Non-partisan System
should be devised and implemented.
Report #:
229
Added:
2011-06-20